Privacy Notice

Date: 18 June 2018

1. Who is responsible for managing your information?

GetawayVillas.com  and all websites and brochures operated and/or produced in relation to it are owned and maintained by:

Getaway Villas, 1 St Chads Drive, Leeds, LS6 3PZ, UK ("we" or "us")

This is our Privacy Notice and it explains how we collect, use, share and protect your personal data.

We are responsible for the collection and proper management of any personal information you submit. We will keep your personal details secure and use the information you provide consistently with applicable privacy and data protection laws and the terms of this Privacy Notice.

2. What information do we collect?

If you choose to make a booking through us or make queries about a potential booking we will collect details that you provide in relation to that booking or query. Information held is likely to include your name, contact details, payment details, date of birth, information about people travelling with you, information about your booking and any additional information we may need to help meet your specific requirements.

If you choose to let your holiday accommodation with us we will collect details such as your name, contact details, bank account details and details regarding the accommodation you wish to let.

We also collect website usage information and do this using “cookies”. For further information about cookies and how we use them please see our Cookie Policy.

3. Location and Time Data on our Mobile App

If you use a Getaway Villas mobile application we may use GPS technology (or other similar technology) to determine the current location for any photograph you choose to share together with the date the photograph was taken. This will allow us to display a location map and location information so that others can benefit from your review. If you are happy for us to receive this information please ensure you have activated GPS in your device settings. If you do not want us to know the current location for the photo for the above purposes you should turn off the location services in your device settings.  Please see also the full terms and conditions of the mobile application.

You can withdraw your consent to doing this at any time by changing your device settings.

4. How do we use your information?

The information you provide may be used in a number of ways, for example:

•     to enable us to complete your booking (if you are booking a holiday);
•     to enable us to advertise your holiday accommodation, transfer payments due to you and to provide related support services (if you are letting your holiday accommodation through us);
•     to populate information in and share information through our mobile app (see 3 above)
•     for statistical purposes when we evaluate our range of services;
•     to personalise repeat visits to our websites;
•     to tell you about other products and services we think may be of interest to you (see below);
•     to manage customer service queries; and
•     to help us to provide details or information you may have requested.

5. On what legal basis will we process your information?

We will always process your personal information on lawful grounds and in particular on the grounds set out below:-

Performance of a Contract

If you make a booking through us we will use the details that you give to provide that booking to you. This information is likely to include your name, date of birth, contact details, payment details, information about people travelling with you, information about your booking and any additional information we may need to help meet your specific requirements.

If you choose to let your holiday accommodation with us we collect details such as your name, contact details, bank account details and details regarding the accommodation you wish to let to perform our agreement(s) with you.

If you do not provide us with the information set out in this paragraph, then we may not be able to provide the booking or our letting services.

Legitimate Interest

We may use your name and email contact details you have given us to tell you about our own products and services which we think may be of interest to you. You can ask us to stop doing so at any time.

We may use some of your personal information for statistical purposes when we evaluate our range of services.

We may share your email address with Google and/or Facebook or other web based advertising platforms (“Platforms”) , who act as data processors for them to use on our behalf in connection with the creation of marketing and promotion for us. This may include the Platforms using socio-demographic information about you to identify other people like you, with similar interests to present our marketing to. This socio-demographic information is not used for any other purpose nor shared with any other party. No information about other individuals identified from these Platforms is shared with us at any time.

The Platforms may also use your personal data to serve targeted advertising/content to you via their Platform. You can control what advertisements you receive via the privacy settings on the relevant platform

We may also share your contact details with our third-party review administrator(s) who may contact you to ask for your comments on the accommodation and/or services that have been provided.

The above are done on the basis that they are in the legitimate interest of our company.

Consent

We may ask your consent to use your name, SMS , phone number(s) and postal address to tell you about our own products and services which we think may be of interest to you.

We may also ask your consent to share your name and contact details with selected third parties companies so that they can tell you about their products and services.

If you agree, we may also pass on your information, in certain cases, for the purposes of conducting a credit check.

You can withdraw your consent at any time.

Legal Obligation

We may also disclose your personal data without your permission to the extent that we are required to do so by law or regulation.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on, to process your personal data where more than one ground has been set out in the table below.

6. Who will we share your information with?

We may share your information with:

•     other members of our Group and their service providers (see also section 7 below);
•     owners of or agents for villas, apartments and townhouses (if you are making a holiday accommodation booking);
•     individuals who may be renting accommodation from you (if you are a holiday accommodation owner or advertiser);
•     credit/debit card companies;
•     our preferred insurance provider(s) (if you purchase the personal travel insurance policy we offer); and
•     other third parties who we may need to work with to deliver services or fulfil travel plans on your behalf, for example, resorts, management companies, owner's associations, airlines, ferry companies, car hire companies and other suppliers;
•     Platforms as set out in 5 above;
•     Other users of our Mobile App as set out in 3 above; and
•     Other third parties with your consent as set out in 5 above.

We may also disclose your personal data without your permission in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend our legal rights.

7. How do we manage your information?

We share your booking data within the Company and if shared outside the EEA, is only within the context of an intra-group transfer (such as our IT development team)

Booking data held in databases outside the EEA for the purpose of ensuring that all required information has been provided to confirm your booking, will be automatically deleted after a 1 week period, post processing and transfer to our central booking system.

Where we are unable to rely on one of the safeguards outlined below when transferring data to those suppliers outside the EEA, we will rely on the derogation under Article 49 of the in order to transfer your personal data to countries outside the EEA (as the transfer relates to the performance of a contract for your benefit), and you hereby permit us to do so. You also acknowledge that where your personal data is transferred outside the EEA, controls on data protection may not be as wide as the legal requirements within the EEA.

8. Updating Your Details?

If you would like to change any of your preferences relating to the way in which we may use your information for direct marketing, then please update your user preferences or send an email to getaway@getawayvillas.com or contact us at Getaway Villas, 1 St Chads Drive, Leeds, LS6 3PZ, UK

9. How long will we hold your information for?

We have a system of retention periods in place to ensure that your information is only stored whilst it is required for the relevant purposes or to meet legal requirements. Where your information is no longer required, we will ensure it is disposed of or deleted in a secure manner.

10. Your rights

You have the right to ask us at any time:-

•     to confirm whether we hold any of your personal data;
•     to send you a copy of any personal data that we hold about you;
•     to correct any inaccuracies in your personal data and to add relevant details where the personal data we hold is incomplete;
•     to delete (to the extent possible) any of your personal data, where we are required by law to do so;
•     to stop processing your personal data, where we are required by law to do so;
•     to let you have a portable copy of the personal data we hold about you, where we are required by law to do so;
•     to stop processing any of your personal data that we process on the basis of our legitimate interests; and
•     to stop sending you marketing material. However please note that we may continue to send you service related (i.e. non-marketing) communications, such as email updates

Where we have reached a decision that affects you by processing your personal data automatically then you have the right to speak to someone to discuss that decision.

Where we process your personal data on the basis that you have given us your consent to do so then you may contact us at any time to withdraw your consent

If you wish to exercise any of these rights, or wish to object to our use of your personal information, please write to us at the address given below.

Data Protection Co-ordinator, Getaway Villas, 1 St Chads Drive, Leeds, LS6 3PZ, UKS

Or by email to: getaway@getawayvillas.com

11. Does the notice apply to linked websites?

Our websites may contain links to other websites. This privacy notice only applies to this website so when you link to other websites you should read their own privacy policies.

12. When do we monitor telephone calls?

We may from time to time record telephone calls you have with our staff for training purposes and to improve the quality of our service.

13. How do we update this privacy notice?

We keep our privacy notice under regular review and we will place any updates on our webpage.

14. Who can you contact if you have queries about this privacy notice?

You can contact us directly if you have any questions about our privacy notice or information we hold about you.

Please write to us at the address given below.

Data Protection Co-ordinator, Getaway Villas, 1 St Chads Drive, Leeds, LS6 3PZ, UK
Or by email to: getaway@getawayvillas.com

If you are dissatisfied with our handling of any complaint you also have the right to raise concerns at any time with The UK Information Commissioner: https://ico.org.uk